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Emergency Response Manager- Haiti

Closing date19 Sep 2021
OrganisationPlan International
LocationPort au Prince, Haiti
External URL https://jobs.plan-international.org/job/Port-au-Prince-Emergency-Response-Manager-Haiti/711253401/?locale=en_GB
Description

Location: Haiti

Type of Role: 5 month FTC with potential of extension dependent on funding

Reports to: Country Director

Competitive salary and package available

Closing Date: 19th September 2021

BACKGROUND  

Working in 51 developing countries across Africa, Asia and the Americas, Plan International aims to reach as many children as possible, particularly those who are excluded or marginalised with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. PLAN is committed to responding to children affected by emergencies in the countries of our operation. 

Plan International has been working in Haiti since July 1973.  The general situation in Haiti remains tense and unpredictable.  Political instability and incidents of crime and unrest have reportedly increased.  Potential impact for Plan operations to be disrupted for many reasons (new vague of Covid-19, hurricane, socio-economic crisis, armed group, political tension…).   

On August 14th in the morning Haiti was struck by a 7.2 magnitude earthquake.  Several regions recorded the earthquake particularly. Damage was immediately reported in the departments of Nippes, South and Grand-Anse where several structures (houses, churches, hotels, schools) collapsed.    

PIH is establishing a presence in the affected areas in coordination with IASC and government agencies. PIH’s objective is to contribute to the immediate earthquake and hurricane response, prioritising the worsening food insecurity and protection issues exacerbated by disasters. The Emergency Response Manager will be responsible for leading and overseeing the scale up and expansion of response activities in affect communities.  

DIMENSIONS OF THE ROLE 

The Emergency Response Manager (ERM) will lead and manage Plan International emergency response and/or recovery in coordination with the Country Director with a level of authority comparable to the Country Director limited to the emergency response and defined in the specific ToR.  The ERM is responsible for the quality and effectiveness of Plan’s emergency response, will lead the response team and the implementation of response activities and/or the recovery strategy through coordinating project design, implementation and activity and finance monitoring. 

RESPONSABILITIES 

Programming 

  • Oversee the management of specific emergency programs, ensuring response activities are in line with Plan International’s standard policies and procedures.  
  • Lead on the development of specific humanitarian response strategies, clearly defining key priorities in line with Plan International’s expertise.  
  • Lead and manage rapid needs assessments, ensuring a clear focus on the specific needs of children and in particular girls. Based on the outcome of the needs assessments provide recommendations to the Country Director and senior management team on programming options and priorities.  
  • Support the selection of local partner organisations, ensuring alignment with Plan International’s approach and programming priorities in humanitarian crises.  
  • Support program technical specialists to ensure programs are of high quality and have direct positive impact on children affected by crises.  
  • Ensure appropriate program quality standards are used in the design and implementation of programs, particularly SPHERE and its companion guides (such as Child Protection Minimum Standards and Minimum Standards for Education Preparedness, Response and Recovery (INEE)) and the Core Humanitarian Standards (CHS). 
  • Overall responsibility for preparation of quality reports and updates for different Plan Entities and external actors such as donors. 

Representation & Coordination 

  • Represent Plan International with the host Government, both at national and regional level, highlighting key issues of concern impacting on children and in particular on girls.  
  • Engage with relevant humanitarian fora and clusters in country, ensuring appropriate information is provided in a timely basis (eg 3Ws). 
  • Maintain and develop in country relations with institutional donors. 
  • Identify opportunities to establish strategic partnerships with other humanitarian agencies.  

Operational Support 

  • Supervise operational support functions (finance, HR, logistics) 
  • Ensure standard Plan International systems and procedures are followed.  
  • Ensure compliance with national legal requirements 
  • Together with the in-country security manager monitor local security situation, develop appropriate security guidelines and Standard Operating Procedures (SOPs) 

Administration and Finance 

  • Ensure that administrative support functions are established and maintained in accordance with Plan International administrative policies and procedures 
  • Coordinate mobilisation of financial resources related to emergency activities; 
  • Ensure with the Procurement & Logistics Manager/Officer the establishment and maintenance of a functional procurement and supply chain management system; 
  • Support the Procurement & Logistics Manager/Officer with the timely and appropriate establishment of all logistics infrastructure. 
  • Develop appropriate operating budgets for emergency operations.  
  • Ensure compliance with donor requirements.  

Human Resources 

  • Outline the composition of the emergency team, ensuring clear reporting lines and job descriptions 
  • Ensure all Emergency Response personnel understand and carry out their duties in accordance with Plan International’s humanitarian values and principles. 
  • Conduct performance appraisals for Emergency Response Team staff and ensure regular feedback and mentoring on individual performance is provided. 

Information Management 

  • Oversee and approve sit-reps on the emergency response and recovery. Ensure timely dissemination of situation reports and fundraising material to Plan International’s Headquarters and National Organisations; 
  • Ensure appropriate information is shared within the organisation and is uploaded to the organisational intranet. 

 Fundraising 

  • Develop an appropriate grant pipeline in collaboration with NOs.  
  • Support Plan International National organisations develop appropriate funding submissions to institutional donors.  
  • Identify potential in-country funding streams and submit funding proposals to these.  

Other 

Ensure that Plan International’s global policies for safeguarding children and youth and those on gender equality and inclusion are fully integrated in accordance with the principles and requirements of the policy, including the implementation standards and guidelines applicable to their area of responsibility. This includes, but is not limited to, ensuring that staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct, their relevance to their area of work, and that concerns are reported and managed in accordance with appropriate procedures. 

KEY RELATIONSHIPS 

Key internal contacts 

  • CD; Country ERMs; Regional Office Extended Management team; IH Disaster Preparedness and Response Manager.  

Key external contacts 

  • Other INGOs and local partners; UN agencies, donors and host governments, cluster group coordinators and other principle stakeholders. 

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE 

Knowledge  

  • Degree or equivalent in management or related fields 
  • Significant field experience of managing emergency programs in a number of humanitarian crises. 
  • Demonstrated experience of key practice and standards for humanitarian response such as SPHERE and CHS. 
  • Significant knowledge of humanitarian response, child protection and disaster risk reduction  
  • Conversant with the international humanitarian architecture, particularly related to coordination and funding. Demonstrated prior experience of engaging with the humanitarian coordination system and local, regional and global levels. 
  • Significant programming in emergencies in several continents and diverse contexts. 
  • Experience of designing and delivering training.   
  • Able to work in French. It is desirable to be able to work in at least one other international language, for example English or Spanish.  
  • Knowledge of Plan policies and procedures, Sphere. 
  • Requires general finance, administration, information management and telecommunication skills and proficiency in information technology/ computer skills. 

 Skills  

  • Training and facilitation. 
  • Project management including planning and scheduling, process design, implementation and monitoring and evaluation. 
  • Advocacy, influencing and negotiating skills, experienced in gaining commitment from a wide range of people, bringing about change and providing support from a distance. 
  • Networking skills. 
  • Extensive programming experience in Gender in emergencies, particularly related to girls and adolescent girls.  

Attitudes  

  • Committed to Plan International’s core values; 
  • Strives for lasting impact 
  • Open and accountable 
  • Works well with others 
  • Inclusive and empowering 
  • Communicator and influencer. (representation) 
  • Experienced with working with senior management. 
  • Team player and relationship builder. 
  • Able to work calmly under extreme pressure and at unpredictable hours during emergency response. 

For more information regarding the person and role specification please click here.

How to Apply

To apply for this role, please follow the link above.

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